Home and School Association

September 11
December 11
February 12
May 14
 

CONSTITUTION AND BYLAWS

ARTICLE I.  NAME
The name of this organization shall be the St. Cletus Home and School Association in the Archdiocese of New Orleans, State of Louisiana, Henceforth, St. Cletus Home and School Association will be referred to as HASA.

ARTICLE II.  OBJECTIVE AND FUNCTION
The objective of HASA shall be to assist and work with the principal, faculty, Board of Education, and the Pastor of St. Cletus to enhance the educational endeavors at St. Cletus School.  The efforts of HASA in realizing this objective shall include, but not be limited to the following:

• Provide for the volunteer needs of the administration, teaching, and support staff of St. Cletus School.
• Combining efforts of the parents and staff so as to provide the best opportunities in mental, spiritual, physical, and social education.
• Promoting fellowship and congeniality among its members.
• Coordinating fund raising efforts and expenditures by HASA for the enhancement of educational opportunities at St. Cletus School, subject to the budgetary and financial policies of the Archdiocese of New Orleans and St. Cletus Parish.  Fund-raisers shall be submitted to appropriate person or committee within the parish for final approval.
• Stimulating greater parish and community interest and involvement in St. Cletus School.

ARTICLE III.  RESPECT FOR THE SCHOOL
The HASA shall respect the established school policies and practices as set forth by the pastor and the school principal.  The basic policies are set forth in the school handbook.
 
ARTICLE IV.  MEMBERSHIP
The membership of this organization shall be open to the parents or guardians of the enrolled students at St. Cletus School.
The pastor of St. Cletus and the administration, faculty, and staff of St. Cletus School shall be ex-officio, non-voting members.
The Executive Committee shall set HASA membership dues.  Members are responsible for paying the membership dues by the September General HASA meeting.

ARTICLE V.  EXECUTIVE COMMITTEE
The elected executive committee (or Board) shall consist of the President, Vice President, Secretary, Treasurer, the Pastor ex-officio, the Principal ex-officio, Faculty Advisor ex-officio, and Immediate Past President ex-officio.  These persons shall have full responsibilities for  HASA’s business affairs, including the approval of committee appointments, review of their reports, and consideration of suggestions concerning HASA policies, budget, and other administrative duties.
Every member of the executive board shall sign an oath of office and be sworn in by the president of the board.  The signed oaths of office shall be maintained in the master HASA files.

OATH of OFFICE:  As a representative of HASA, I agree to act in a proper and professional manner.  I understand that when I am acting as a representative of HASA, any negative actions on my part will reflect poorly upon St. Cletus School and HASA.  I agree to faithfully uphold the duties of the office for which I have been elected.  I agree to properly perform the duties and obligations bestowed upon me by the Executive Committee.  I understand that failure to perform my duties and obligations can result in, but not be limited to, my involuntary separation from the Executive Committee by a two-thirds majority of ALL Executive Committee members, including the President.

Newly elected officers installed prior to closing the final meeting of the school year.
The term of office shall be one year.  The President and Treasurer shall serve a two year consecutive term.  No officer can hold the same office for more than two terms and no officer shall be eligible for that same office until at least one term has elapsed.  Only the Principal or Pastor may ask an officer to serve more than two consecutive terms if there is no other person to serve that office.

For any member to serve as President or Treasurer on the Executive Committee that member must have served at least one term on the executive board as an officer.  The Executive Committee shall have the power to appoint any active member to fill a vacancy in office.  The officer appointed shall serve until the end of the unexpired term and shall be eligible for re-election.

A quorum of the Executive Committee will be a majority of the voting members of the Executive Committee.

Voting Members:  Vice-President, Treasurer, and Secretary will each have one vote.  The President will have the Tie Breaker Vote.

Board approval needed for funds in excess of $50.00 in proposed budget.

ARTICLE VI.  OFFICERS AND DUTIES
The duties of the officers defined as follows:

• The President shall:
  • Preside at and administer all regular, special, and executive committee meetings
  • Call special meeting of the HASA Executive Committee
  • Serve as an ex-offico member of all HASA committees
  • Perform such duties as are incumbent of this office
  • Attend parish council meeting or appoint a designee to attend.
• The Vice-President shall:

• Assume the duties of the president in his/her absence, resignation or death
• Arrange and select for a speaker for HASA’s General meeting that is held in February or March.
• Attend all board meetings
• Assist in the formation of all committees and serve as an ex-officio member.
• Assure that committees meet their goals and report their results and recommendations to HASA.
• Perform additional duties designated by the President.

• The Secretary shall:

• Record and make available to the members, the minutes of all executive committee and general meetings.
• Conduct all the correspondence of HASA.  Maintain a currant file reports, records, and correspondence of HASA.
• Provide the president with and electronic copy of all reports, newsletters, and correspondence.
• Publicize upcoming HASA meetings and events through the school newsletter, community newspaper, and the website.
• Be responsible for the sign in sheets for general meeting and all school dances, and HASA monthly newsletter.
• Perform additional duties designated by the President.

• The Treasurer shall:

• Collect and deposit all dues and other monies received through fund raising and contributions.
• Be appointed to all fund raising committees as an ex-officio member to coordinate and to help prepare fund raising reports.
• Maintain records of all receipts and expenditures.
• Review and recommend payment of all bills to the President.
• Have co-signature authority with the President or Principal for payment of the HASA bills.
• Provide a print out of all financial activity to the Executive Committee at each Board meeting
• Make a back up copy of all financial records and maintain them in a secure location.
• Provide to the President an electronic back up of all financial records on a monthly basis.
• Provide a written monthly cash accounting at the annual open house of all income and expenditures.
• Provide a yearend report at the first meeting of the subsequent year.
• Present a budget approved by the Executive Committee.
• Maintain records of all receipts and expenditures using generally accounting principles.
• Perform additional duties as assigned by the President.

 
ARTICLE VII.  NOMIATIONS AND ELECTIONS
The Executive Committee shall appoint a Nominating Committee consisting of two board members and three from general membership.
The President shall appoint a committee to act as a Committee of Elections at the spring meeting. This committee shall conduct the annual elections, count the ballots, and report results to HASA.
The officer’s elections will be by ballot, by a majority of qualified voting members at the March General HASA meeting.

ARTICLE VIII.  STANDING COMMITTEES
The voting members of the Executive Committee shall create such standing committees, as it may deem necessary to promote the objectives and carry on the work of HASA.  The term of the office for the coordinator of the standing committee shall be the inception until the end of the school year.  The coordinator of the standing committee shall present plans of work, to which include budget, to the Executive Committee for approval.  No standing committee work shall be undertaken without consent of the Executive Committee.  A majority of the members of the committee constitute a quorum.

ARTICLE IX.  SPIRITUAL ADVISOR
The Pastor or a priest appointed by him shall be the spiritual advisor.

ARTICLE X.  AFFILIATION
HASA is affiliated with the Council of Catholic Schools Co-operative Clubs (CCSCC)

ARTICLE XI.  MEETINGS 
General membership meetings of HASA, held six times during a school year as designated by the Executive Committee.  The meetings are opened for all members and shall not conflict with Board of Education and Parish Council meetings.  A special meeting of HASA may be called at any time by the President, with no less than 48 hours advance notice to the membership.

ARTICLE XII.  RULES OF ORDER
All conducted HASA meetings will be according to Roberts Rule of Order, revised when consistent with this Constitution and Bylaws.
A referral of any suggestion made at a regular meeting concerning modification of established HASA policies, will be given to the Executive Committee for disposition, without vote.

ARTICLE XIII.  AMENDMENTS
Amendments to the bylaws maybe proposed at any regular meeting by a majority vote of the members.  Within 10 days following the meeting in which the resolution is adopted, the President shall give written notice of the proposed amendment to all members of the HASA.  A quorum of the majority of the General Membership for the final approval of the amendment will occur at the next regular meeting.